Published on Apr 23, 2025 5 min read

Step-by-Step Guide: How to Create Recurring Tasks in Notion with a Template

Notes, assignments, and project management all benefit from Notion. Many people appreciate it; it's adaptable and configurable. It lacks a built-in mechanism for repeating chores, but you can make it happen, so relax. A little setup allows you to create a repeating task system using templates and databases. It keeps you on track, saves time, and eliminates retyping.

You will easily stay on your calendar and be more orderly. Even novices and anyone can use this basic guide. Everyday administration is simple, and it is set up quickly. You can also modify or update your regular chores whenever you want. This article will walk you methodically through how to use Notion to handle repeating chores. Let's explore this simple approach and immediately boost your Notion workflow!

What Are Recurring Tasks in Notion?

Notion's recurring tasks are those you perform daily, weekly, or monthly. You have a regular schedule that includes these chores. For example, one could write a report every Monday, clear the garbage every Friday, or finish washing on Sundays. In Notion, most chores are kept inside databases, which facilitates tracking and organization. Unlike several other programs, Notion does not offer automatic repeating chores. Custom setups help in this regard.

Create your repeating task system using a template button or a template page. Once it's established, doing the work gets easy. The job is ready only when you press a button. It maintains your workflow seamlessly and enables you to remain on top of affairs. It also saves time and helps to avoid missed deadlines.

Build Your Recurring Task System in Notion

Using Notion's strong templates and smart organizing techniques, set up repeating tasks in minutes.

Step 1: Create a Task Database

Create a new database first to hold your tasks. Use these instructions:

• Go to any Notion page.
• Type /table and select "Table – Full Page."
• Name the database something like "My Tasks."

Now, add significant columns:

• Task Name (Title)
• Due Date (Date)
• Status (Select: To Do, In Progress, Done)
• Frequency (Select: Daily, Weekly, Monthly)

Step 2: Make a Template in the Database

A template makes repeating the same task simple. Here is how one should create:

• Open your "My Tasks" database.
• Click the arrow next to the "New" button at the top right.
• Select "+ New Template."
• Name the template something like "Weekly Task."

In this template, you can pre-fill details:

• Add a task title like "Team Report."
• Set the frequency to "Weekly."
• Leave the date blank for now.
• Add checklists or notes if needed.

Step 3: Use a Template Button to Trigger Tasks

Use a template button to add repeating chores without opening the database each time.

As follows:

1. Go to any Notion page where you want to control recurring tasks.
2. Type /template button and click it.
3. Name the button "Add Weekly Task" or similar.
4. In the button settings, click "+" to add an item.
5. Click "Link to page" and link the task template from your database.

The task shows on your task list every time you press the button. With just one click, it's a quick and easy approach to keep tasks done.

Step 4: Update the Due Date After Each Task

The due date of a recurring task should be manually updated once it has been marked as completed. In this scenario, your weekly assignment is due on Friday. Once finished:

• Open the task in your database.
• Change the due date to next Friday.

It keeps your regular tasks on schedule. Though not natural, its management is quick and simple. You may also keep on target by using reminders or syncing Concept with Google Calendar.

Step 5: Organize Tasks by Frequency

Sort your tasks according to the frequency to simplify database management.

Here's how:

• Open your task database.
• Click "Filter" at the top right.
• Add a filter like: Frequency is "Weekly."

You can generate different points of view:

• Daily Tasks
• Weekly Tasks
• Monthly Tasks

Every perspective will show the chores corresponding to that frequency. It helps one to remain orderly and concentrated.

Step 6: Add Status and Checkboxes

Monitoring the progress of every task enables you to identify both completed and unfinished tasks. Ensure that you include a "Status" column. You can include options, including:

• To Do
• In Progress
• Done

You might also include a checkbox column to mark tasks rapidly. This graphic arrangement benefits daily evaluations or weekly planning.

Step 7: Use Linked Databases for Easy Access

Link your task database to any page if Notion allows multiple pages.

Follow these steps:

• Open the page where you want your task list.
• Type /linked database and select your main task database.

From multiple pages, you will now observe and handle tasks. You can view the tasks for today or next week filtered.

Step 8: Duplicate Tasks Automatically (Advanced Option)

Try utilizing Notion with outside tools like these to get more advanced:

• Notion Automation
• Zapier
• Make (formerly Integromat)

These programs can duplicate jobs automatically based on dates or triggers.

For Example:

• Every Monday, duplicate a "Team Check-In" task
• Every first of the month, add a "Monthly Report" task

Step 9: Maintain Your Task System

Check your repeating tasks system weekly or every day once it is set up.

Things to do:

• Update due dates
• Mark completed tasks
• Delete old or unnecessary entries

Step 10: Optional – Add Reminders or Tags

Want reminders? Apply the built-in date reminders in Notion.

When setting the due date:

• Choose "Remind" and select a time.

The task's due date will be noted to you.

If you have many tasks like these, also add a "Tags" column:

• Personal
• Work
• Study

Conclusion:

The notion requires some preparation to create repeating tasks. Over the long run, however, consistent management is easy. Create a seamless flow with filters, buttons, and templates. These instruments keep you concentrated and prevent you from getting distracted. Notion does not automatically handle regular chores. However, you can rapidly manually add and change them without extra work or time. Try tools like Zapier or Make for extra capability. They automatically allow you to replicate chores depending on dates or triggers. Just a few steps will create a system that maintains your organization, efficiency, and readiness for the next day.